Personal Data Protection Policy

Introduction

Sovereign Hope Bible-Presbyterian Church (“SHBPC” or “the Church”) recognises the importance of safeguarding personal data when dealing with information relating to its members, worshippers at its services, attendees of its programs, visitors and staff, and therefore is committed to fully implementing and complying with the provisions of the Personal Data Protection Act (the “Act”).

The personal data that SHBPC may collect, use, and disclose includes the following:

Personal details (e.g. Name, age, gender, religion, marital status)
Addresses (e.g. Residential and email addresses)
Contact numbers (e.g. telephone numbers)
Identification details (e.g. NRIC, FIN, passport and permit numbers)
Photographs and video recordings
Employment history, qualifications

Purposes for the Collection, Use and Disclosure of Personal Data

SHBPC receives or collects the personal data of its members, worshippers at its services, attendees of its activities and programs, visitors and staff for purposes reasonably required as a place of worship with its attendant activities and programs.

These purposes include the following, whether within or outside Singapore:

planning and implementing activities and programs such as worship services, camps, conferences, gospel outreach, visitations, fellowship activities, discipleship activities, bible teaching and bible study;
communicating and publicising activities, programs and other church-related information including the church bulletin and other publications;
maintaining records of members, worshippers, participants of activities and programs;
the management and administration of the Church, including the employment of staff and the matters related thereto; and
such other purposes as may reasonably be appropriate in the circumstances of the collection of personal data.

SHBPC will not use the personal data for any purpose other than that for which it was collected. Should SHBPC require any personal data in its possession to be used for a purpose other than those for which consent was originally given, fresh consent will be sought to use the data for that new purpose.

In the course of processing personal data for the above purposes, SHBPC may disclose such personal data to third parties within or outside Singapore. These third parties include:

governmental organisations or authorities to whom SHBPC is required by law to disclose data to;
parties who are legally entitled to the data;
third parties who require the data in order to process and operate programs in which an individual intends to participate;
third parties who provide SHBPC with data processing, administration, health, insurance or legal services, or other professional or management services; and
such other persons as may reasonably be appropriate in the circumstances of the collection of personal data.

Minors below 13

SHBPC will not collect, use or disclose the personal data of persons below the age of thirteen (13) for any purpose unless written parental or guardian consent has been given for such purpose.

Withdrawal of consent

Should an individual wish to withdraw or limit his/her consent to SHBPC’s collection, use and disclosure of his/her personal data, they can write in with full particulars to our Data Protection Officer (“DPO”) using the contact details provided in paragraph 20 below.

Confidentiality

Any personal data collected by SHBPC shall be accessible by office bearers, employees, and members of SHBPC who are engaged in the planning and implementation of Church activities or the management and administration of the Church. Such persons are to use the data only for the purpose for which the data was collected. Such persons shall also observe strict confidentiality at all times.
In the event personal data is disclosed to third parties, such third parties will be required to sign an agreement requiring them to observe confidentiality at all times and to use the personal data only for the purpose for which it was disclosed to them.

Data Protection Officer

SHBPC has designated a DPO to deal with data protection matters and complaints, to encourage good data handling practices, and to ensure that SHBPC complies with the Act and the Policy. If an individual has any questions, complaints or concerns, they can contact the DPO using the contact details provided in paragraph 20 below.

Accuracy

SHBPC endeavours to take all reasonable steps to ensure that personal data in its possession or under its control is accurate, up-to-date, and complete. If there is any error or omission in the personal data you have provided to SHBPC, please write in to our DPO with the necessary details to correct your data. If any personal data that you have provided to SHBPC becomes inaccurate, please contact our DPO to update your data.

Access

Should you wish to access any personal data collected by SHBPC or understand how such data has been used or disclosed, please write in to our DPO with your request. The DPO will provide you with the requested information within a reasonable time, after verification of your identity. Kindly note that SHBPC reserves the right to charge a reasonable administrative fee for responding to any such requests.

Retention

SHBPC will retain personal data for as long as it is necessary to serve the purpose for which it has been collected. Once the data in SHBPC’s possession is no longer necessary to serve the purpose for which it was collected, the data will be destroyed or anonymised in a secure manner.

Protection

SHBPC endeavours to maintain all personal data in its possession or under its control securely. To this effect, SHBPC has put in place measures to ensure the protection of data in its possession against unauthorised access, collection, use, disclosure, copying, modification, disposal or other risks.

Transfer

SHBPC shall not transfer any personal data in its possession to any parties outside Singapore except as specified in this Policy. Any outside party to which SHBPC intends to transfer data in its possession must have protections equivalent to those provided for in the Act.

Complaints

If an individual feels that his data has been erroneously or improperly handled by SHBPC, he may lodge a complaint in writing with the DPO. Once a complaint has been received, the DPO will acknowledge receipt of the same in writing, and will investigate the complaint.

The outcome of the investigation will be communicated by the DPO to the complainant in writing.

Enquiries

SHBPC is committed to protecting the privacy and personal data of its members, worshippers at its services, attendees of its programs, visitors and staff. For matters pertaining to data protection in SHBPC, the DPO may be contacted via the following means:

Sovereign Hope Bible Presbyterian Church

160 Paya Lebar Road,

#04-06 Orion Building

Singapore 409022

sovereignhopebpc@gmail.com (attention to DPO)

Updating the Policy

This Policy may be updated from time to time to take into account changes in policy, technology, and/or to ensure compliance with the law.